Privacy Policy

PRIVACY AND COOKIE POLICY WWW.KIELARKOLODZIEJCZYK.PL

The below document addresses the issues related to the protection of your personal data and fulfils the information obligation referred to in the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing the Directive 95/46/EC (General Data Protection Regulation) - hereinafter referred to as the "GDPR". This Privacy Policy includes information on the circumstances in which we may process your personal data and information about your rights in this respect. In order to have complete information please read this document in full.

The Controller of your personal data is Kielar & Kołodziejczyk sp.k. with the registered office in Warsaw at ul. Rozbrat 34/36, suite no. 106, 00-429 Warsaw, entered into the Register of Entrepreneurs kept by the District Court for the Capital City of Warsaw in Warsaw, the 12^th Commercial Division under KRS 0000492464, NIP: 7010408172 (hereinafter referred to as the "Controller").
If you have doubts, questions or requests regarding the processing of your personal data, please contact us by email using the following address: kancelaria@kielarkolodziejczyk.pl, or write to our office address in Warsaw (00-429), ul. Rozbrat 34/36 lok. 106.
We make every effort to ensure that personal data are processed in a secure manner, only authorized persons may access them, and only to the extent to which it is necessary to achieve the purpose for which the data were collected, which includes performing the tasks by the authorized personnel. The Controller complies with the obligations arising from the professional secrecy of a legal advisor or attorney, respectively, regardless of the obligations arising from the GDPR.

PURPOSES AND BASIS FOR PROCESSING OF PERSONAL DATA

We may process your personal data for the following purposes:

ongoing communication - we may process your data such as email address, telephone number, contact address, as well as other data that you decide to provide us in the content of correspondence (e.g. email or traditional one) or during a phone conversation. In such a case, personal data is processed based on our legitimate interest, which is correspondence and exchange of information with you (Article 6(1)(f) of the GDPR), or based of your consent (Article 6(1)(a) of the GDPR). Providing such data is voluntary, but necessary for the purpose of correspondence or phone conversation with us.
establishing business cooperation, and then to conclude and perform contracts - we can process your data such as: name and surname, telephone number, email address, business name, NIP, REGON, function/position. Providing this data is voluntary, but necessary to enter into a contract with us. These data will be processed in order to perform the concluded contract or take action at your request before its conclusion (Article 6(1)(b) of the GDPR), and in order to fulfil obligations resulting from legal provisions, including tax law and accounting regulations (Article 6(1)(c) of the GDPR). They will be processed during time necessary to perform the contract between us until the claims under the contract are barred by statute of limitation.
making contact with representatives and/or contact persons - if you represent any public or private entity, or you have been appointed as a contact person for such entity, we may process your data such as name and surname, telephone number, email address, function/position based on our legitimate interest (Article 6(1)(f) of the GDPR), which is executing and concluding a contract with the entity you represent, ensuring contact with such entity, performance of the contract, verification whether you are entitled to representation such entity. Providing data is voluntary, but refusal to provide it may prevent our communication. Your data may be processed until the claims for the concluded contract with the entity you represent are barred by statute of limitation.
related to establishing and maintaining business contacts - including during meetings by i.e. exchanging business cards, we may process your data based on our legitimate interest (Article 6(1)(f) of the GDPR) consisting in building a network of business contacts, until you submit a reasoned objection to the processing of personal data .
recruitment - data is collected for the purposes of current recruitment, and if you grant separate consent, also for the purpose of future recruitment. In the recruitment process, the following information may be processed: name and surname, date of birth, contact details (e.g. email, telephone number, address), information on education and professional experience as well as image (if you include your photo in the application documents). If we conduct competency tests and you grant your consent to participate in such tests, our law firm will also process information about your knowledge, skills and your personality characteristics. If you include information in your recruitment documents that does not correspond with the purpose of recruitment, we will not use or include them in the recruitment process. Your personal data obtained in the course of recruitment process will be processed in order to take necessary steps before the conclusion of a contract (Article 6(1)(b) of the GDPR), for the purpose of recruitment based on the consent granted (Article 6(1)(a) of the GDPR), in order to conduct future recruitment based on a separate consent (Article 6(1)(a) of the GDPR), in order to verify your qualifications and skills and to establish the conditions of possible cooperation - based on our legitimate interest (Article 6(1)(f) of the GDPR). Your personal data will be processed until the current recruitment process is completed and the candidate is selected by us, and to the extent that the processing takes place based on the consent - until its withdrawal or until an objection is raised (if the processing is based on our legitimate interest and if the objection turns out to be effectively brought in accordance with applicable law). If you consent to the processing of data for the purpose of future recruitment, the data will be processed not longer than one year from the end of the last recruitment process in which you participated. Providing personal data is voluntary, but necessary to participate in recruitment and/or future recruitments conducted by us.
pursuing possible claims and defending rights - based on our legitimate interest (Article 6(1)(f) of the GDPR) until the expiry of the limitation period for these claims. After this period, the data will be processed only to the extent and for the time required by applicable law.
for archive and/or evidence purpose - we may process your data in such a case based on our legitimate interest (Article 6(1)(f) of the GDPR) consisting in securing information that may be used to prove facts of legal significance in the future.
website management - based on our legitimate interest (Article 6(1)(f) of the GDPR) consisting in analysing data collected automatically and testing the activity on our website. Data processing may take place during operation of our website, but not longer than until you submit a reasoned objection to the processing of your personal data.

PROCESSING TIME

The processing time of your personal data depends on the type of service provided and the purpose of processing. As a rule, the data of a user of our website are processed during the time when a user is using our website or is communicating with us. The data processing period may be extended if the processing is necessary to establish and assert any claims or defend against any claims, and after that time only if and to the extent that it will be required by law.

PERSONAL DATA RECIPIENTS

We may transfer your personal data to certain entities which cooperate with us, providing us, in particular, with such services as: IT services, hosting or maintenance of our website, accounting, postal and courier services.
As a rule, we do not transfer personal data outside the European Economic Area (EEA). We may transfer personal data outside the EEA only when it is necessary and with an adequate level of protection in accordance with the GDPR, in particular through: cooperation with entities processing personal data in countries for which an appropriate decision of the European Commission has been issued regarding the determination of appropriate level of personal data protection; application of standard contractual clauses issued by the European Commission, application of binding corporate rules approved by a competent supervisory authority.

RIGHTS RELATING TO THE PROCESSING OF PERSONAL DATA

To the extent provided for by applicable law regarding personal data, you have the following rights:

right to access personal data - this means that you are entitled to receive confirmation from us as to whether we process your personal data, and where that is the case, access such data, including information about the categories of personal data processed, their recipients, or the purpose of such processing;
right to rectify personal data - this means that you are entitled to request rectification of your personal data due to its inaccuracy or incompleteness;
right to erase personal data (right to be forgotten) - in cases provided for by law, you have the right to request us to erase your personal data and inform the entities to whom we have provided your data about such a request;
right to restrict the processing of personal data - this right means, among others, that you may request us to restrict processing of your personal data if you contest their accuracy or if we no longer need your data for processing purposes, but you need them for establishing, exercise or defending claims.
right to object to processing of personal data - if we process your data based on our legitimate interest, you have the right at any time to object to the processing of your personal data by us on grounds related to your particular situation. Your objection in this respect should include a justification. Then we shall no longer process your data, unless we can demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims;
right to data portability - this right means that if we process your data based on your consent or based on a contract and this processing is carried out in an automated manner, you may ask us to receive your data from us in a structured, commonly used machine-readable format, and you have the right to request to transmit those data directly to another controller if it is technically feasible;
right to withdraw consent - if we process your personal data based on your consent, please remember that you have the right to withdraw it at any time without affecting the lawfulness of the processing based on consent before its withdrawal;
right to lodge a complaint - if you believe that the processing of your personal data by us violates applicable law, you have the right to lodge a complaint with a supervisory authority, which is the President of the Personal Data Protection Office.

COOKIES

Our website uses cookies. This information is displayed on our website along with a link to more information related to this subject. If you do not change your browser settings, you consent to their use according to your browser settings.
Cookies are short text files sent by a website and stored on a device which you use browsing websites. The cookie files contain unique data identifying your device and information about your activities on our website. Enabling the use of cookies does not give us direct access to other personal data. Information collected and contained in cookies may be stored after the end of a browser session, which, for example, allows for using them during subsequent visits to our website.
Thanks to the data contained in cookies, we can create statistics, for example, on the number of people using our website.
We use our own cookies on our website to ensure that our website works smoothly, in order to, for example, test popularity of our website or for statistical purposes.
As a part of our own cookies, we collect information about: opened URLs (subpages), traffic, clicks on active elements of the page, and scrolling the page using a computer mouse or touch panel, as well as data entered in the forms, such as, for example, in the magnifier tool on the page. We collect this information in order to find out which areas of our website are particularly attractive and interesting to people using it.
As part of our website, we use two basic types of cookies: session cookies, which are temporary files stored on your end device until you leave our website, or if you turn off your web browser, and permanent cookies stored on your device for the time specified in the cookie parameters, or until you delete them.
Your web browser usually allows cookies to be stored on your end device by default. However, you can change these settings. The web browser allows for deleting cookies and their automatic blocking. Detailed information on this subject is contained in the web browser settings. For example: in the Mozilla Firefox browser, in the menu, you can select the symbol of three horizontal lines, then "Options", then "Privacy and security" tab, then "Cookies and website data" or "Enhanced Tracking Protection" section; in the Microsoft Edge browser, in the menu, you can select the three dots symbol, then "Settings", then "Site settings" tab, and then "Cookies and site data"; in the Google Chrome browser, in the menu hidden under the three dots in the upper right corner of the browser, you can select "Settings" and then "Privacy and security", then "Cookies and other site data". However, please remember that restricting the use of cookies may affect some of the functionalities available on our website.

FINAL PROVISIONS

We verify our Privacy Policy on ongoing basis to make sure it is always up-to-date. We will inform you on our website about any changes or additions that may result, in particular, from the requirement to adapt to changes in legal provisions or applicable privacy standards.

Last updated: 10 November 2020